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How edding code helps with document verification

Many organisations are obliged - either by law or their internal rules - to regularly verify that specific individuals are in possession of a document. edding code is the perfect scalable solution for this task.

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Many organisations are obliged - either by law or their internal rules - to regularly verify that specific individuals are in possession of a document.

For example:

  • Car or truck fleet managers need to check that all drivers have a valid driver’s license
  • High-security companies need to verify that all employees have their access card on them
  • State authorities want to ensure that foreign nationals hold a valid residence permit.

Usually, organisations perform this task with a visual verification done by a human. Often, as in the case of drivers and other field workers, the document holder is required to travel to a dedicated location. This can eat up hours of valuable employee time — all for a task that could be automated down to seconds.

edding code delivers instant document verification

Using edding code, you can do these tasks far more efficiently, saving both the verifier and the document holder’s time.

A near-invisible adhesive film is printed on the document, containing a unique unfalsifiable ID.

An invisible adhesive film is printed on the document - edding code

When the document holder gets notified via email or SMS that they are required to verify their document possession, they click on a link, which opens an app or a web page on their mobile browser.

Employee receives a notification to verify their drivers' license - edding code

They place the document on the smartphone screen and swipe their finger across it.

They place the document on the smartphone and swipe.

The information embedded in the ink reacts to the swiping motion and sends a signal to the phone, confirming the document’s presence. The event gets logged in the verifier’s database and can be exported into their business management systems.

The manager sees the verifications coming through - edding code

The entire process can be automated to a point of almost zero human intervention.

An additional advantage of using edding code for document verification is that any tampering with the adhesive film destroys its function — which reduces the risk of fraud down to near zero.

In summary: edding code allows for instant document verification by

  • Reducing human labour
  • Eliminating human error and potential for social engineering in sensitive cases
  • Being near 100% tamper-proof
  • Being applicable on both paper and plastic cards

If you would like to eliminate hundreds of employee hours wasted, and to automate your document verification process, get in touch.

Watch how one of our clients performs document verification with their fleet of drivers:

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